Data Management Software For Maintenance of Large Databases

Posted by Kevin Booth on Mar, 03, 2021 10:03

Around 83% of businesses view data as a significant part of their strategy, while 69% believe that inaccurate data undermine their efforts. But with proper data management software, all of their business efforts will pay off. The resources put into data management will be worthwhile and meaningful, opening new opportunities ahead. 

What is Data Management and Its Benefits for Business? 

Data management is the process of gathering, storing, and maintaining data in an organization. Its primary goal is to help businesses maximize the use of data according to the company’s existing regulation and policy to make informed decisions and take a course of actions needed for constant success. 

Poor data management leads to inefficiency. Quality data management, on the other hand, increases productivity. Before, employees needed to jump from database to database to find any relevant information. Today is different. When data is organized and managed well, it is easier for your workforce to access and understand any important details. Employees can also validate conclusions and results, share information with others, and store data for future reference. 

It is common in companies to have duplicated data, indicating that businesses spend resources on something unnecessary. But with advanced data management, duplication is easy to avoid. Plus, it can lead to bigger savings over time. 

The failure of managing data can also pose multiple risks. Imagine what electronics giant Sony experience when more than its 77 million PlayStation users’ bank details fell into the hands of the wrong people. A tested data management system will reduce this risk, increasing employee’s convenience and client’s safety. 

Here are some other benefits of professional data management as per Data Management experts

  1. It reduces data loss. 
  2. Allows businesses to make precise decisions. 
  3. It leads to smart advertising that targets clients according to their pain points and requirements. 
  4. Compliance with the existing standards and regulations.
  5. It ensures continuous and automatic improvement that every company deserves. 
Data Management Software Benefits

Introduction to Data Management Ecosystem

Data management has been a trend among companies regardless of sectors. Businesses have started managing their data to improve data governance, level up employee productivity, reuse data management techniques, and more. 

Implementing or introducing a data management ecosystem is challenging, especially when organizations are used to specific or conventional techniques. The first few months of the process are tricky and intensive training can play a significant role. 

Failure is also part of the adjustment stage. But it is a good thing for your employees, helping them understand every concept well. The switch to a new data management ecosystem requires commitment and patience, too. It does not happen overnight. It is a long process. 

Features of Data Management Software

You probably have decided to incorporate data management software into your organization. But what is the best data management software to take advantage of and try? Here are a few features to look for data management analytics platform: 

  1. It Supports a Multi-User Environment. Why settle for a data management analytics tool that only supports a limited-user environment? Take advantage of solutions with proven and tested multi-user environment support to access or work on important data. 
  2. Minimal Risks of Repetition. The risks of data duplication in a single database are relatively high. Data management analytical systems establish and maintain a data repository to minimize data redundancy, provide multiple users full access, and allow data mapping. 
  3. It Improves File Consistency. Who says creating a standardized way to use files or guarantee data consistency is complex? Data management analytics tools make it effortless and stress-free. 
  4. Convenient Maintenance of Large Databases. Data in most organizations is usually stored in large databases, and it needs frequent/regular maintenance. A cloud-based data management can get the job done for you. It implements integrity constraints and user-defined validation. 

Understanding Data Governance, Data Cleansing, and Consolidation Features

Data management comes in various types, including data governance, data cleansing, and data consolidation.

Data governance is a considered a collection of practices or processes that ensure the formal management of any data assets in a company. It also covers or focuses on integration, security, availability, usability, and management of both internal and external data. It leads to lower costs, more accurate procedures in compliance activities, transparency, and improved monitoring. 

Businesses accumulate a large volume of information. Some are reliable, while others are unnecessary. To remove outdated details, data cleansing is the top solution you should not miss. 

Data cleansing is a process of either removing or updating incomplete, irrelevant, duplicated, and improperly formatted information. 

Usually done at once, data cleansing may take time, especially when data piles up for many years. So, regular data cleansing should not be overlooked. 

Data consolidation, on the contrary, is the practice of combining and storing a volume of data in a particular place. Sometimes used interchangeably with data integration, data consolidation allows an organization to manipulate and turn any data into deeper insights to promote quicker and more accurate decision-making. 

Introducing Microsoft Azure, a Cloud-Based Data Management System 

Maybe, you have been searching for a trusted cloud-based data management system for hours. There is no need to look further than Microsoft Azure. 

Although it was released in 2014, Microsoft Azure began outpacing Google Cloud, IBM, Oracle, Amazon Web Services, and other competitors. 

What sets it apart from the rest is that it provides a suite of solutions for companies of any size to transform their operation into something high-end and innovative. 

Research has confirmed that approximately $115 billion is spent by SMBs on cloud tech because of its affordability. If you are on a budget and want to automate your data management, Microsoft Azure is an excellent choice. 

Capabilities of Microsoft Power BI for Data Management and Advanced Analytics 

Apart from Microsoft Azure, Power BI is another fantastic solution for advanced analytics and data management

Here are some of its capabilities you cannot afford to miss: 

  1. Data Integration. It is capable of integrating data from different sources. 
  2. Data Source Connectors. Who says connecting to data sources is troublesome? Microsoft Power BI makes it stress-free. 
  3. Power BI Data Flows. These are used to cleanse and enrich data from observational and transactional sources. 
  4. Integration with Azure Data Lake. It enables organizations to use various data sources like Azure Data Lake. 

Data Visualization through Microsoft Power BI 

As a digital visualization tool, Microsoft Power BI allows companies to connect, prepare, and model data according to their preferences. 

Being a top digital visualization tool gives organizations the ability/power to transform data into a highly interactive visual. 

Microsoft Power BI is designed to create real-time and personalized business view dashboards to ensure accurate and quick decision-making. 

Capabilities of Microsoft Power BI For Data Governance

Apart from a digital visualization tool, Microsoft Power BI features other capabilities for data governance. Some of them are highlighted below: 

  1. Packed with features that expand the capacity of data governance in Microsoft Power BI Flows. 
  2. Not invasive and straightforward to use features. 
  3. It guarantees a better user experience. 
  4. It ensures your company is compliant with the existing regulations and laws. 
  5. Provides better data curation and protection. 

Data Management Challenges 

The challenges in today’s data management lie in the fast pace of business. The volume of data pushes organizations to look for a more robust management tool to go with the flow. Below are the top challenges companies face: 

  1. Most businesses are not familiar with their data. 
  2. As the data tier grows, companies need to level up and maintain performance. 
  3. It is necessary to meet the ever-changing compliance requirements. 
  4. Organizations cannot repurpose their data. 
  5. It is vital to keep up with every change in data storage. 


Poor data management? Investing in a quality and effective data management tool is perfect. Please feel free to visit the official website of Azure and Microsoft Power BI for more information!

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