SharePoint 2013 Administration Considerations “From the Consulting Trenches”

Posted by Errin O'Connor on May, 10, 2015 04:05

SharePoint 2013 administration encompasses a wide range or tasks and topics from ensuring security related best practices and maintenance to ensure your sites are secure to reviewing the underlying performance and reviewing the backup and DR jobs to ensure the processes are functioning as expected.

There is a high-level layout of the administration tasks, as shown in the image below, which include the following:

  1. Application Management
    • Manage web applications
    • Create site collections
    • Manage service applications
    • Manage content databases
  2. Monitoring
    • Review problems and solutions
    • Check job status
  3. Security
    • Manage the farm administrators group
    • Configure service accounts
  4. General Application Settings
  5. System Settings
    • Manage servers in this farm
    • Manage services on server
    • Manage farm features
    • Configure alternative accessing mappings
  6. Backup and Restore
    • Perform a backup
    • Restore from a backup
    • Perform a site collection backup
  7. Upgrade and Migrate
    • Convert farm license type
    • Check product and patch installation status
    • Check upgrade status
  8. Apps
    • Manage App Catalog
    • Manage App Licenses


SharePoint 2013 Application Management

SharePoint 2013’s Application Management, as shown in the image below, provides the core capabilities of providing sites and features to the organization.

SharePoint 2013’s Application Management administration includes the management of:

  1. Web Applications
  2. Site Collections
  3. Service Applications
  4. Databases

SharePoint 2013 Security Administration

Ensuring your organization’s content is protected by reviewing and applying the correct roles, groups and organization’s security model to sites and content is critical.

SharePoint 2013’s security administration includes:

  1. SharePoint’s user role assignments are inherited by child objects which include:
    • Subsites
    • Lists
    • Libraries
    • Folders
    • Items
    • Documents
  2. Review sites that have broken the default inheritance to meet a specific business need which includes:
    • Assigned explicit permissions
    • Permissions which are inherited by child objects
  3. Managing the membership of the site collection administrators group
  4. Configuring managed accounts and service accounts
  5. Specifying authentication providers
  6. Managing trust
  7. Reviewing the content that is allows within SharePoint such as the allows file types

SharePoint 2013 Search Administration Overview

SharePoint 2013’s search is one of the most high profile features of SharePoint and it must be maintained and monitored to ensure your users are getting the results expected and search is up-to-date and relevant as well as fully functional.

SharePoint 2013’s search administration includes:

  1. Daily and weekly reviews of SharePoint’s search topology UI and ensuring all components are in a “green” status, as shown in the image below.
  2. Monitor performance reports, crawler health and query health
  3. Review usage reports for trends
  4. Ensuring there are no result queries with zero results
  5. Getting familiar with the top queries by day and week
  6. Verify the number of documents per partition and disk space on the search index, crawler and analytics components
  7. Ensuring search’s DR and backup procedures are being correctly performed
  8. Implementing query rules and best bests over time to improve the user’s search experience
  9. Ensuring that the required services on the server have been enabled, as shown below, to provide the content and capabilities for search to perform as expected

Tip: It’s important to note that the distributed cache in SharePoint 2013 uses 10% default RAM in the pool and the size of cache affects speed and size of recent SharePoint newsfeeds. It is key to review health analyzer reports to ensure the distributed cache is functioning correctly within you organization’s farm.

SharePoint 2013 & Office 365 Administration Considerations “From the Consulting Trenches”

We will continue to add additional posts to our blog to build on EPC Group’s “from the consulting trenches” experiences to share our strategies and related methodologies.