SharePoint: How To Map SharePoint Drive and Its Benefits
One of the main advantages of SharePoint is that it is a secure place to store your documents. Unfortunately, people only access document libraries using a specific web browser.
Good news! There is another convenient and seamless way to access any files on the platform. Mapping SharePoint drive to whatever device you are using is a more practical and comfortable method.
But it is quite tricky to do that. Now, what are the methods in mapping the SharePoint drive? And why is it necessary? Read on for more!
What Are the Requirements for mapping Sharepoint drive?
There are a few requirements you have to meet to enjoy a stress-free SharePoint mapping. Take a close look at the following:
- Make Sure to Install and Download the OneDrive Sync Application. OneDrive is usually installed on our computer. If it is not available on your device, you can install the OneDrive Syn app within a minute or two.
- Your Computer or Laptop Should be in Windows 10. It must have Windows PowerShell 7+ and PowerShell 5.1. Some prefer PowerShell 7.1. But the 5.1 version is good to go.
- You Should Have Access to Document Library and a SharePoint Online Website. This is where you are going to map the network drives.
If you feel stuck at any step and looking for SharePoint Consulting services then contact us. We are Microsoft Gold Certified partner and have more than 50+ SharePoint experts.
Mapping SharePoint Drives with WebDav
Using WebDav is one of the ways to map the SharePoint drive. There are three steps to take. These are preparing access to the SharePoint site, adding SharePoint URL to Trusted Sites, and initiating access to SharePoint Site.
To prepare access to the SharePoint site, choose between document libraries and sites. You may map a particular document library or entire SharePoint sites depending on your access level and requirement. See here the best practices for SharePoint Document management.
After that, you can add the URL of your SharePoint website to Trusted Sites. How to do that, though? While many factors run in your mind, all you have to do is tap on the Start button. Find the search box and be sure to enter internet options. Next, click Open and select the Security tab in the Internet Properties window. You will see Trusted Sites. Also, make sure to click on Sites.
Your job does not stop there. Do not forget to type your SharePoint URL in the zone box that states Add this Website. Once entered, tap Add and Click Close. Remember to click on OK to save everything you have done from start to finish.
To initiate access to the SharePoint site, open Internet Explorer and provide your login credentials on your SharePoint site. Click the Stay Signed In option so that you are always on the go.
Using Windows Explorer
Another technique to map the SharePoint drive is to use Windows Explorer.
To start, right-click Windows Explorer on your device. Just select This PC < the Computer ribbon. After that, select Map network drive.
Once you have clicked on the Map network drive, assign the Drive letter to the SharePoint drive. Next, enter the document library URL or the SharePoint site in the Folder box, enable the “Reconnect” at sign-in, and click “Finish.”
As soon as the mapping process is complete, you can find the new network location on Windows Explorer. You finally mapped the network drive like a pro.
Mapping a SharePoint Drive with the NET USE Command
What are the other alternatives in mapping the SharePoint drive? The net use command is another perfect method.
To add a mapped drive to your SharePoint online site, use this command, net use T: \[email protected]\sites\ITOps /persistent:yes.
What does this command mean? The net use assigns the drive letter T to the remote path. The /persistent:yes keeps the drive connected even in the event of a reboot.
Once your command is correct and accurate, you can now run it in Windows PowerShell. After a few seconds or minutes, you can see this, PSS.1 > net use T: \\[email protected]\sites\ITOps /persistent:yes
The command was completed successfully.
To see the new network drive in the list of mapped drives, just rerun net use.
To know whether the SharePoint drive mapping is successful, all you need to do is access the content via the file explores.
Why Map SharePoint Drive?
Many people are skeptical whether they will map SharePoint as a network drive because some say the collaborative platform’s features are impossible to use, including version history, alerts, and views.
But how frequently do you employ these features? For sure, you do not use them every day. So, we cannot deny that a mapped drive is more practical and faster than expected.
If you prefer File Explorer, you cannot maximize the benefits of metadata. But that is not a big problem as online workspaces do not use metadata more often than everyone thinks. Beginners and experienced SharePoint users still prefer folder structures instead.
You can also check out the SharePoint Cost guide for more information on the product.
Below are some reasons you should consider mapping SharePoint drive:
Drag and Drop Works
A few years ago, Microsoft made improvements with SharePoint 2013 when they introduced the drag-and-drop functionality.
But let’s be honest. It is hard to upload and move folders in the browser. What’s worse is that you cannot drag any files from SharePoint in the browser to different locations.
Say bye to that hassle today by opening the destination or source libraries in Explorer mode. After that, drag and drop the file. This will be easier when the libraries are mapped.
It’s Straightforward to Save and Open Files
Aside from drag and drop functionality, saving and opening files will be much easier after mapping SharePoint as a drive.
Both the MS Office 2013 and 2016, for instance, have made SharePoint a good location to save or open files. Yes, it may not be perfect. But it is great.
Before, saving and opening files were complicated. Things are different when your library is mapped as a network drive. That means you can have access to your files in the Explorer window.
If you still find mapping SharePoint drive confusing, there is nothing wrong with asking for help from an experienced and certified professional. While hiring one may require extra costs, it could save your time and make the entire process hassle-free.
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