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Microsoft’s guidelines for Hybrid Work

Posted by dcasal on Jul, 12, 2021 12:07

Microsoft 365’s latest efforts go to their Hybrid Work suite: Microsoft Viva, Microsoft Teams Rooms and Fluid. They believe in finding new and better ways to help people connect and engage remotely; while empowering organizations and helping them reimaging the new operational model where people are the center.

The goal has always been to innovate work places and processes, and they are now focusing even more on doing that by allowing people to have resources to complete their work in a flexible and fun manner, and this starts with Microsoft’s flag platform: Microsoft Teams. The chat feature is now so much more than that, it’s the hub for all the apps that are set up to enhance employee’s experiences; such as Microsoft Viva.

To help companies across the world create better hybrid meeting experiences, Microsoft has announced a set of main enhancements within Teams and Teams apps:

  • New Video Layouts: that disperse the video gallery across multiple displays when content isn’t shared
  • Live reactions, spotlight, pin multiple video streams and chat bubbles in Teams Rooms
  • AI optimized video views
  • Intelligent speakers for Voice recognition
  • Teams Room on Surface Hub experience: Live SharePoint and WhiteBoard
  • Fluid Components for Teams, OneNote, Outlook and Whiteboard
  • Meditation and Mindfulness exercises on Viva
  • Focus Mode on Viva

You can find more on these updates in our video below:

Microsoft’s Corporate Vice President Jared Spataro shared a list of best practices for hybrid work meetings, they recommend these to their own employees, including:

  • Setting up everyone for a great meeting, prior to it starting. You do this by choosing the right space, setting up expectations and managing roles and accesses. They also recommend you give a five minute break at the beginning and/or end, to improve focus and engagement by giving a quick rest in between meetings.

To help everyone stay in the loop they recommend you lean on the Fluid components that are available within Teams to allow everyone to collaborate live and make sure all social interactions include remote attendees as well, you can motivate the use of features like raise hand, chat and live reactions.

  • During the meeting, make sure to use engaging tools to keep interest and attention; this include features like together mode and large gallery, polls, apps like Planner. You should also appoint a moderator to lead interactions and make use of breakout rooms to encourage small group collaborations.

Shared digital whiteboards are an extremely useful resource to brainstorm effectively and in real time, as is PowerPoint Live as it allows for smooth transitions between presenters and it allows people to scroll through the content.

  • lt is equally important to make sure to follow up after the meeting, so they recommend you use the 5-minute alert banner and discuss next steps, you should include these in the meeting chat or in the notes tab of the meeting. To help keep everything in one place, you can use Fluid components and meeting recap, so that notes and tasks are shared within the context of the meeting.

You can view the full Guide for effective hybrid and remote meetings by clicking here

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