Understanding Power Platform Tenant-Level Analytics

Power Platform Tenant-Level Analytics Guide

Power Platform tenant-level analytics gives administrators a full view of how Power BI, Power Apps, Power Automate, and Copilot Studio are used across the entire Microsoft tenant. Use it to prevent shadow IT, identify adoption gaps, catch DLP violations, and optimize license spend. Available in the Power Platform admin center — no extra license required.

Key facts

• Tenant-level analytics covers Power BI, Power Apps, Power Automate, and Copilot Studio (formerly Power Virtual Agents).
• It surfaces every flow, app, and connector in use across the entire organization — including shadow IT automations.
• DLP violation identification is a critical compliance control — block unauthorized connectors before they create security incidents.
• Power Platform tenant analytics data is available via the Power Platform Admin Center and the CoE Starter Kit.
• EPC Group implements Power Platform governance frameworks including CoE deployments and tenant analytics dashboards.
• EPC Group holds core Microsoft Solutions Partner designations including Modern Work and Data & AI.

What Tenant-Level Analytics Shows

Tenant-level analytics provides a consolidated view across the entire Power Platform deployment. Each metric serves a specific governance purpose.

• App inventory — All Power Apps in the tenant, by environment, creator, and last-used date.
• Flow inventory — All Power Automate flows, active vs. inactive, by connector type.
• Connector usage — Which connectors are in use. Flag connectors that violate DLP policies.
• User adoption — Active users by app, week-over-week engagement trends, license utilization.
• Environment breakdown — Apps and flows per environment (production, sandbox, developer).
• Capacity consumption — Dataverse storage, API request limits, and Power BI Premium capacity usage.

DLP Enforcement with Tenant Analytics

DLP (Data Loss Prevention) policies in Power Platform control which connectors flows and apps can use. Tenant analytics makes DLP enforcement visible and actionable.

• Identify flows using connectors that should be blocked — personal email, social media, unapproved cloud storage.
• See which environments have DLP policies applied and which are unprotected.
• Track DLP policy violations before they create data security incidents.
• Correlate connector usage with user identity to target remediation at specific teams or departments.

Catching a flow that sends SharePoint data to a personal Gmail account before it becomes a breach is far less costly than responding after the fact.

Accessing Tenant-Level Analytics

Two paths to Power Platform tenant analytics — choose based on your reporting needs.

Power Platform Admin Center

• Built-in dashboards showing app, flow, and connector usage across the tenant.
• No additional license required — available to Power Platform administrators.
• Limited historical data retention (typically 28 days for most metrics).
• Best for real-time governance monitoring and quick DLP violation identification.

CoE Starter Kit

• Free Microsoft toolkit that extends tenant analytics with richer reports and governance workflows.
• Power BI dashboards showing maker activity, app lifecycle, compliance risk scores, and capacity trends.
• Includes automated governance workflows — email makers about unused apps, request business justification for high-risk connectors.
• Longer historical retention than the native Admin Center reports.
• EPC Group deploys and customizes the CoE Starter Kit for enterprise environments.

License Optimization with Tenant Analytics

Tenant analytics identifies license waste and over-provisioning. For enterprises with thousands of Power Platform licenses, this directly reduces monthly spend.

• Identify users with Power Apps Premium licenses who have not launched an app in 60+ days.
• Find flows running under premium connector licenses that could run under standard connectors.
• Right-size per-user Power Automate Premium licenses vs. per-flow licensing based on actual usage.
• Identify capacity waste in Power BI Premium — datasets and workspaces with zero activity.

Shadow IT Detection

Employees build apps and flows without IT knowledge. Tenant analytics surfaces all of them — including the ones built by accidental platform administrators.

• Every Power App and Power Automate flow appears in tenant analytics — not just IT-managed ones.
• Filter by connector type to find flows connecting to unauthorized external services.
• Identify apps sharing data outside the organization via external connectors.
• CoE Starter Kit risk scoring flags the highest-risk apps for governance review.

Frequently asked questions

What is Power Platform tenant-level analytics?

Tenant-level analytics gives Power Platform administrators a full view of how Power BI, Power Apps, Power Automate, and Copilot Studio are used across the entire organization — including shadow IT apps and flows built without IT approval.

Do I need a special license for tenant analytics?

No. Basic tenant analytics is available in the Power Platform Admin Center at no extra cost. The CoE Starter Kit is free to download and deploy. You need Dataverse capacity to store CoE data.

How do I identify DLP violations with tenant analytics?

In the Power Platform Admin Center, filter flows and apps by connector type. Look for flows using connectors in your DLP "blocked" list. The CoE Starter Kit adds risk scoring and automated email workflows to request justification or remediation.

What is the CoE Starter Kit?

The Center of Excellence (CoE) Starter Kit is a free Microsoft toolkit that extends Power Platform governance. It provides Power BI dashboards for tenant analytics, automated governance workflows, maker onboarding, and compliance risk scoring for apps and flows.

How does EPC Group help with Power Platform governance?

EPC Group deploys and customizes the CoE Starter Kit, designs DLP policies, builds tenant analytics dashboards, and implements Power Platform governance frameworks. Governance engagements start at $25,000.

Schedule a Power Platform governance review

Talk to an EPC Group Power Platform architect about tenant analytics, DLP policies, CoE deployment, or license optimization. Call (888) 381-9725 or request a 30-minute discovery call.