Time-and-materials Power BI projects are a gamble. Scope creep, unclear deliverables, and open-ended timelines turn what should be a 2-month project into a 6-month budget drain. EPC Group's fixed-fee Power BI implementation model eliminates this risk with three clearly defined tiers, guaranteed deliverables, and transparent pricing.
Three Implementation Tiers
$25,000
4-6 week deployment
- 2-3 data source connections
- 5-8 dashboards and reports
- Star schema data model
- Row-level security
- Consumer training (4 hrs)
- 2-week post-deployment support
Ideal for: Single department, first Power BI deployment, 50-200 users
$75,000
8-12 week deployment
- 5-10 data source connections
- 15-25 dashboards and reports
- Optimized data model with DAX
- Governance framework
- Champion training program
- 30-day support + training refresh
Ideal for: Multi-department, scaling analytics, 200-2,000 users
$150,000+
12-20 week deployment
- 10+ data source connections
- 30+ dashboards and reports
- Advanced DAX + AI visuals
- Center of Excellence setup
- 4-tier training program
- 60-day support + adoption review
Ideal for: Organization-wide, 2,000+ users, compliance industries
What Every Tier Includes
Requirements & KPI Workshop
Structured workshop to define metrics, data sources, user personas, and success criteria before any development begins.
Data Architecture & ETL
Production-grade data pipelines connecting your sources to Power BI with error handling, logging, and scheduled refresh.
Dashboard Development
Professional dashboards following Microsoft best practices with interactive visuals, drill-through, and mobile-optimized layouts.
Security & Governance
Row-level security, workspace organization, naming conventions, and documentation appropriate to your compliance requirements.
Training & Adoption
Role-based training for consumers, creators, and administrators with quick reference guides and hands-on lab exercises.
Post-Deployment Support
Dedicated support window for bug fixes, questions, and optimization following go-live to ensure a smooth transition.
Why Fixed-Fee Beats Time & Materials
| Factor | Fixed-Fee (EPC Group) | Time & Materials |
|---|---|---|
| Budget Certainty | Guaranteed price, no overruns | Open-ended, average 40% overrun |
| Scope | Clearly defined deliverables | Scope creep common |
| Timeline | Committed delivery date | Flexible (often means delayed) |
| Risk | Vendor bears the risk | Client bears the risk |
| Accountability | Vendor incentivized to deliver efficiently | Vendor incentivized to extend |
Our Fixed-Fee Process
Free Scoping Consultation
We assess your needs and recommend the right tier. No obligation, no sales pressure. Takes 60 minutes.
Detailed Statement of Work
Every deliverable, milestone, and acceptance criteria documented. You know exactly what you are getting before signing.
Milestone-Based Delivery
Payment tied to deliverable milestones, not hours worked. You only pay for completed, accepted work.
Formal Acceptance Testing
Structured UAT process ensures dashboards meet your requirements before go-live.
Go-Live & Support
Production deployment with training, documentation, and post-deployment support to ensure success.
Frequently Asked Questions
What is included in a fixed-fee Power BI implementation?
A fixed-fee Power BI implementation from EPC Group includes everything needed for a production-ready deployment: requirements gathering and KPI workshop, data source connections and ETL pipeline development, data model design optimized for performance, dashboard and report development with your branding, row-level security implementation, user training (consumer and creator levels), governance framework documentation, and post-deployment support. The fixed-fee model eliminates the risk of budget overruns by defining scope, deliverables, and timeline upfront. Change requests outside the agreed scope are handled through a transparent change order process.
How do I choose between the $25K, $75K, and $150K+ tiers?
Choose based on your complexity and scale: The $25K Foundation tier is ideal for single-department deployments with 2-3 data sources and 5-8 dashboards, typically serving 50-200 users. The $75K Professional tier suits multi-department rollouts with 5-10 data sources, 15-25 dashboards, and 200-2,000 users, including governance framework and champion training. The $150K+ Enterprise tier is designed for organization-wide deployments with 10+ data sources, 30+ dashboards, 2,000+ users, Center of Excellence setup, and advanced features like embedded analytics or AI integration. EPC Group provides a free scoping consultation to recommend the right tier for your needs.
What if the project scope changes during implementation?
EPC Group handles scope changes transparently through a formal change order process: Any changes beyond the agreed scope are documented with impact analysis (cost, timeline, resources), presented to the client project sponsor for approval before any work begins, tracked separately from the base fixed-fee agreement, and priced at pre-agreed hourly rates specified in the contract. Our goal is zero surprises. In practice, 80% of our fixed-fee projects complete within original scope because our requirements process is thorough. The 20% that require changes average less than 10% additional cost.
How long does a fixed-fee Power BI implementation take?
Implementation timelines by tier: Foundation ($25K): 4-6 weeks from kickoff to go-live, including 1 week requirements, 2-3 weeks development, and 1-2 weeks testing and training. Professional ($75K): 8-12 weeks with 2 weeks requirements, 4-6 weeks development, and 2-4 weeks testing, training, and governance setup. Enterprise ($150K+): 12-20 weeks with 3-4 weeks requirements, 6-10 weeks development, and 3-6 weeks testing, training, CoE setup, and phased rollout. All timelines assume reasonable client responsiveness (data access within 1 week, feedback within 3 business days, testing resources available as scheduled).
What ongoing support is available after the fixed-fee implementation?
All fixed-fee tiers include post-deployment support: Foundation includes 2 weeks of bug fixes and questions. Professional includes 30 days of support plus one training refresh session. Enterprise includes 60 days of support, two training sessions, and a 90-day adoption review. For ongoing needs, EPC Group offers Power BI Managed Services starting at $5,000/month covering 24/7 monitoring, monthly optimization, new report development hours, and user support. Approximately 70% of fixed-fee implementation clients transition to managed services for sustained value.
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About Errin O'Connor
Chief AI Architect & CEO, EPC Group
Errin O'Connor has delivered 200+ fixed-fee Power BI implementations for enterprises across healthcare, finance, government, and manufacturing. His fixed-fee model has saved clients an estimated $10M+ in budget overruns compared to traditional time-and-materials engagements.