SharePoint digital signage transforms your existing Microsoft 365 investment into a powerful internal communications platform that displays dynamic content on screens throughout your offices, lobbies, break rooms, and factory floors. By leveraging SharePoint pages, Power Automate workflows, and dedicated display hardware, you can create a centralized, manageable digital signage solution without the cost of third-party signage software. This guide covers the complete setup process from page design to display deployment.

Why Use SharePoint for Digital Signage?

SharePoint-based digital signage offers several advantages over standalone signage solutions, particularly for organizations already invested in the Microsoft 365 ecosystem.

No additional licensing — Leverage your existing Microsoft 365 licenses; no per-screen signage software fees
Familiar authoring — Content managers use the same SharePoint page editor they already know; no new tools to learn
Centralized management — Manage all signage content from a single SharePoint site with permissions, versioning, and approval workflows
Dynamic content — Display live data from SharePoint lists, Power BI dashboards, Microsoft Stream videos, weather feeds, and social media
Instant updates — Update content once in SharePoint, and all connected displays refresh automatically
Integration with Microsoft 365 — Show Teams announcements, Outlook calendars, Viva Engage feeds, and company news alongside custom content

Setting Up a SharePoint Digital Signage Site

The foundation of your digital signage solution is a dedicated SharePoint communication site that hosts the signage pages.

Create a new Communication site in SharePoint (e.g., "Digital Signage")
Set the site to read-only for most users; only signage content managers should have edit permissions
Create a dedicated page for each display location (e.g., "Lobby Display," "Break Room Display," "Conference Floor Display")
Use full-width sections with no navigation to maximize the visual real estate for signage content
Hide the site header and navigation using page properties or custom CSS to create a clean, full-screen signage experience
Configure a custom theme that matches your corporate branding with high-contrast colors for screen readability

Designing Signage Pages for Maximum Impact

Digital signage pages need to be designed differently from standard intranet pages. Content must be readable from a distance and visually engaging enough to capture attention.

Recommended Web Parts for Signage

Hero web part — Display featured announcements, events, or achievements with large images and minimal text
News web part — Rotate through the latest company news posts with images and headlines
Image web part — Display branded graphics, infographics, or motivational content
Countdown Timer web part — Build excitement for upcoming events, product launches, or company milestones
Power BI web part — Show live KPI dashboards, safety metrics, production numbers, or sales performance
Embed web part — Integrate weather widgets, social media feeds, or live video streams from external sources
Microsoft Stream web part — Play company videos, CEO messages, or training content on a loop

Design Best Practices

Large fonts — Use minimum 24pt text for body copy and 48pt+ for headlines to ensure readability from 10+ feet
High contrast — Use dark text on light backgrounds or white text on dark, high-saturation backgrounds
Minimal text — Limit each screen to one key message with supporting visuals; viewers typically glance at signage for 3-5 seconds
Consistent branding — Use your company's color palette, logo, and typography across all signage pages
Content rotation — Use auto-advancing news carousels or page-level auto-refresh to cycle through multiple messages

Implementing Content Rotation and Auto-Refresh

Digital signage typically needs to cycle through multiple content panels automatically. Here are several approaches to achieve content rotation with SharePoint.

SPFx auto-rotation web part — Build a custom SharePoint Framework web part that cycles through content items from a SharePoint list at configurable intervals
Browser-based auto-refresh — Use kiosk browser software (like Fully Kiosk Browser or Microsoft Edge kiosk mode) with built-in page refresh timers
Multiple page tabs — Configure the kiosk browser to cycle through multiple SharePoint page URLs at set intervals
Power Automate scheduling — Use Power Automate flows to update a SharePoint list that drives the signage content, enabling scheduled content changes
Third-party integration — Tools like ScreenCloud, Yodeck, or Rise Vision can pull content from SharePoint pages and add professional rotation and scheduling features

Display Hardware and Deployment

Selecting the right hardware ensures reliable, always-on digital signage display throughout your facilities.

Commercial displays — Use commercial-grade displays (Samsung, LG, NEC) designed for 16+ hours/day operation; consumer TVs may overheat with continuous use
Media players — Use a dedicated mini PC (Intel NUC, Lenovo ThinkCentre Tiny), Chromebit, or Amazon Fire TV Stick to run the browser
Microsoft Surface Hub — For interactive signage in conference rooms and common areas, Surface Hub natively supports SharePoint and Teams
Kiosk mode — Configure the display PC in kiosk mode using Windows Assigned Access or Microsoft Edge kiosk mode to prevent unauthorized interaction
Network connectivity — Ensure reliable wired Ethernet or enterprise Wi-Fi at each display location; configure automatic reconnection and page reload after network drops
Remote management — Use Microsoft Intune or a remote desktop solution to manage signage devices without physical access

Why Choose EPC Group for SharePoint Digital Signage

EPC Group has over 28 years of experience deploying SharePoint solutions for enterprise organizations with multi-site, multi-location requirements. As a Microsoft Gold Partner, our consultants have designed and implemented digital communications solutions for Fortune 500 companies across healthcare, manufacturing, financial services, and government. Our founder, Errin O'Connor, authored the bestselling Microsoft Press book on SharePoint and leads a team that specializes in enterprise SharePoint architecture and custom development.

SharePoint digital signage architecture and page design
Custom SPFx web parts for content rotation and scheduling
Power BI dashboard integration for operational signage
Kiosk hardware selection, configuration, and Intune management
Enterprise content governance and approval workflows

Deploy SharePoint Digital Signage Across Your Organization

EPC Group's SharePoint consultants can design, build, and deploy a digital signage solution that leverages your existing Microsoft 365 investment. Contact us to discuss your digital communications needs.

Schedule a Consultation Call (888) 381-9725

Frequently Asked Questions

Do I need additional licenses for SharePoint digital signage?

No additional Microsoft 365 licenses are needed for the signage content itself. Each display device needs a way to authenticate to SharePoint, which can be accomplished through a dedicated service account with a Microsoft 365 license or by using a guest access link for public-facing displays. Power BI embedded content requires appropriate Power BI licensing for the viewing account.

How do I hide the SharePoint navigation for a full-screen signage experience?

You can hide SharePoint navigation using several methods: use the ?env=Embedded URL parameter to display the page without headers and navigation, create a custom SPFx application customizer that injects CSS to hide navigation elements, or use kiosk browser software that supports full-screen mode with custom CSS injection. The Embedded parameter is the simplest approach for most scenarios.

Can I schedule different content for different times of day?

Yes. Use Power Automate to update a SharePoint list that drives the signage content based on time-of-day triggers. Alternatively, configure the kiosk browser to load different SharePoint page URLs at different times using scheduled task automation. Third-party signage players like ScreenCloud and Rise Vision also support time-based content scheduling when integrated with SharePoint as a content source.

What hardware do I need for each signage display?

Each display needs a commercial-grade screen (43" to 75" depending on viewing distance) and a media player to run the browser. An Intel NUC or similar mini PC running Windows with Microsoft Edge in kiosk mode is the most reliable enterprise option. Budget approximately $400-$600 for the media player and $500-$2,000 for the commercial display, depending on size and brightness requirements.

How do I manage signage devices remotely?

Enroll signage PCs in Microsoft Intune for remote device management, including software updates, policy enforcement, and remote restart capabilities. Configure Windows Assigned Access to lock the device to the kiosk browser app. For monitoring, use Intune device compliance policies to alert you when a device goes offline or encounters issues.