How To Create SharePoint Digital Signage For Your Business

How to Create SharePoint Digital Signage for Your Business

You can turn SharePoint Online pages into digital signage displays using browser-based kiosk mode, the SharePoint Spaces feature, or third-party digital signage apps that integrate with SharePoint content. This guide covers setup options, content rotation, authentication for display devices, and governance best practices.

Key facts

• SharePoint Online pages can display on any screen that runs a modern browser in kiosk or full-screen mode.
• Use the ?env=Embedded URL parameter to strip SharePoint navigation from the display URL.
• Display devices need a Microsoft 365 account (or guest link for public displays) to authenticate to SharePoint.
• Third-party apps — ScreenCloud, Appspace, Signagelive — integrate with SharePoint lists and libraries for automated content feeds.
• EPC Group: 29 years of SharePoint experience, 6,500+ implementations, Microsoft Solutions Partner.

Option 1 — Browser-based SharePoint signage (no extra cost)

The simplest approach uses a SharePoint page displayed in a browser set to full-screen mode. No additional software is required.

1. Create a communication site — set up a dedicated SharePoint site for your signage content. Do not use a team site; communication sites have no left navigation by default.
2. Build your display page — use the Image, Text, Hero, and News web parts to create the layout. Keep each page to one screen of content (no scrolling).
3. Hide navigation — add ?env=Embedded to the page URL. This removes the SharePoint header and navigation bars so only your content shows.
4. Set up the display device — open the embedded URL in a browser and enable full-screen mode (F11 on Windows). Configure the browser to launch at startup.
5. Authenticate the device — sign in with a dedicated service account that has a Microsoft 365 license. For public-facing displays, use an anonymous guest link if content is not sensitive.

Add a Page Timer SPFx web part or use JavaScript redirect to rotate between pages automatically.

Option 2 — SharePoint with Power Automate for scheduled content

Use a SharePoint list to schedule content and Power Automate to update the display page automatically.

• Create a SharePoint list with columns: Title, Content, Start Date, End Date, and Display Order.
• Build a Power Automate flow that runs on a schedule (every 15–30 minutes) and reads active list items.
• The flow updates an image or text web part on the signage page based on the current schedule.
• Content owners update the list — no SharePoint admin access required.

Option 3 — Third-party digital signage apps with SharePoint integration

For larger deployments (50+ screens) or complex scheduling, use a purpose-built digital signage platform.

Platform	SharePoint integration	Best for
ScreenCloud	SharePoint lists, OneDrive files	Retail and hospitality, 10–500 screens
Appspace	SharePoint news feeds, Viva Connections cards	Enterprise, 100+ screens, multi-site
Signagelive	SharePoint Online pages via iframe	Healthcare, education, government
Poppulo	M365 content sync, Teams integration	Internal comms, employee displays

Content rotation and scheduling

Rotating content keeps displays relevant. Use one of these approaches based on your setup.

• SharePoint page redirect — use a meta refresh tag in a SharePoint Script Editor web part to cycle through multiple page URLs on a timer.
• PowerPoint Slideshow — embed a PowerPoint file in a SharePoint page and set it to auto-advance slides. Simple but limited.
• News Carousel web part — the built-in News web part in Carousel layout auto-scrolls news posts from the site or hub.
• Third-party scheduling — platforms like Appspace have native scheduling with daypart rules, zone management, and proof-of-play reporting.

Governance and security

Digital signage devices create security risks if left unmanaged. Apply these controls.

• Dedicated service accounts — create a shared device account with only the permissions needed to view the signage site. No admin rights.
• Intune enrollment — enroll display devices in Microsoft Intune. Apply a kiosk mode device profile that locks the browser to the signage URL.
• Conditional Access — scope the service account to managed-device-only access so the credential cannot be used from unmanaged devices.
• Separate signage site — keep signage content on a dedicated site. Do not display pages that contain sensitive business data.

Frequently asked questions

Do I need a Microsoft 365 license for each display screen?

If you use a dedicated service account for authentication, that account needs a Microsoft 365 license. Shared device licenses (available in some M365 plans) can reduce cost. Guest links work for public content without a license requirement.

Can SharePoint rotate between pages automatically?

Not natively. You need either a JavaScript redirect, a SharePoint Framework web part, or a third-party signage platform. The News Carousel web part scrolls automatically but only cycles through news posts on the same site.

What hardware works for SharePoint digital signage?

Any device with a modern browser works — Windows PCs, Intel NUC mini-PCs, Raspberry Pi (for basic use), and Samsung SSSP commercial displays with Tizen browser. For enterprise deployments, EPC Group recommends Windows-based devices enrolled in Intune for centralized management.

How do I hide the SharePoint navigation on a display?

Add ?env=Embedded to the SharePoint page URL. This removes the suite navigation bar and left-side panel. For additional CSS control (hiding the page title or footer), use an SPFx Application Customizer extension.

Can I show real-time data on a SharePoint signage display?

Yes. Embed a Power BI report on the SharePoint page. The report auto-refreshes based on your dataset refresh schedule. For true real-time data (sub-minute updates), use Power BI's streaming dataset feature connected to an Azure Event Hub.

Get expert help with your SharePoint signage setup

EPC Group has designed digital communications solutions for Fortune 500, healthcare, and government clients. Call (888) 381-9725 or request a 30-minute discovery call.