Microsoft 365 vs. Office 2021: How To Choose The Right Product?

Posted by Sas Chatterjee on Oct, 03, 2022 03:10

You should consider your needs if you’re looking for Microsoft 365 vs. Office 2021. The powerful Office desktop tools like Word, PowerPoint, and Excel have included Microsoft 365 subscriptions for homes and businesses. Additionally, you receive more data backup and cloud-connected capabilities that enable real-time file collaboration.

We will constantly have access to the most up-to-date information, fixes, security upgrades, and ongoing tech support at no additional cost with a subscription. You have the option of paying for your subscription annually or monthly. In addition, you may share these subscription advantages with up to five individuals under the Microsoft 365 Family plan.

Office 2021 is available as a one-time investment; thus, one must pay a single fee to obtain Office programs for a single machine. Both PCs and Macs support one-time purchases. However, since there are no update options, you will have to pay the total price if you want to move up to the following major release. You may use the free Office for the web version of the program on a web browser. 

Microsoft 365 vs. Office 2021 Comparison: Is One Better Than The Other?

Office 2021Microsoft 365
One-time sale (Example: Office Home & Business 2021)Membership to Microsoft 365 (for example, Microsoft 365 Family)
Payment of a single, upfront feePay a nominal monthly charge or save money by making a one-year payment.
Download Office programs like Word, Excel, and PowerPoint.Get the most recent installations of Word, PowerPoint, Outlook, OneNote, and Excel for Windows or Mac. In addition, the most recent features, new tools, security upgrades, and bug fixes are always available. (PC users also receive Publisher and Access).
You will receive security updates but not any new features. Major release upgrades are excluded.Your applications will constantly get better. You’ll receive all the most recent features and changes, along with security and bug fixes.
On a PC or a Mac, one-time purchases can also be installed once.The Office applications are accessible regardless of location or device thanks to the ability to install Microsoft 365 Personal or Family across all of the device’s login into five at once. PCs, Macs, tablets, and phones are included in this. Additionally, you may share your Microsoft 365 Family membership with up to five individuals.
For tablets or phones smaller than 10.1 inches, download the mobile applications free to get the most basic editing tools.When we sign into the Office applications on your device, you may get additional capabilities by downloading their mobile apps for free.
Not registeredSave your files so that you may access them from anywhere, securely in the cloud. With Microsoft 365 Family, you may access 1 TB of OneDrive online storage for up to 6 people, including yourself. (Family of Microsoft 365).
Only installation-related first technical help is offered.Contact us at no additional cost to get assistance with technical problems or for membership and billing support at any time during your membership.

Why Microsoft 365 Might Be Better Than Office 2021

The Microsoft 365 cloud-based software allows users to work more flexibly and efficiently. The business has put much effort into ensuring that such software is accessible to everyone and available to anybody, regardless of platform knowledge.

For instance, customers of Microsoft 365 will have access to all the same capabilities as those of Office 2021. Still, they will also be able to use it simultaneously on many devices if you are more familiar with how Office works and plan to utilize it on a single computer most of the time.

Office 2021 is more oriented toward conventional working requirements, which gives users a sense of a more productive office environment. Also, Microsoft 365 is friendlier to customers unfamiliar with Office’s sophisticated use due to its abundance of distinctive AI functions.

Office 2021 uses a one-time buyout approach for purchases, which allows for offline usage permanent activation and may be used in any situation. Microsoft 365, on the other hand, uses a subscription model. You can pay the subscription fee annually or monthly. However, some features won’t be accessible after the canceled subscription.


Microsoft Office 2021 & Microsoft 365 Prices 

Microsoft’s Office 2021 and Microsoft 365 subscriptions are pretty similar, but they have their differences.

Home & Student 2021 and Home & Business 2021 are the two variations of Office 2021. Whereas the latter costs $249.99, the former costs $149.99.

The Home & Student version has three licensed Words, Excel, PowerPoint, Outlook, OneNote, and Access. In contrast, the Family version includes five licensed Words, Excel, PowerPoint, Outlook, OneNote, and Access.

Microsoft 365 Personal costs $69.99 per year (or $6.99 per month), while Microsoft 365 Family costs $99.99 per year (or $9.99 per month) and covers up to five personal and ten corporate devices, respectively. Microsoft 365 membership fees are available on a monthly or annual basis. Microsoft also provides programs for corporations and organizations. You may look at the Microsoft 365 plans for further details.

navigating to file export import export in office pnap

How To Back Up Email In Office 365 Using Visual Data Live Export Tool

The most widely used email service for corporate and personal accounts is Office 365. However, you should keep all your Exchange data in a backup since it may be lost or hurt if there is an accident.

You may benefit from this program exporting an infinite amount of Office 365 data in PST, PDF, HTML, MSG, DOC, and DOCX formats. Additional features include

  • Intelligent filters,
  • Automated backup with built-in CSV files, and
  • The option to store the folder structure in a specified folder.

It is also simple to locate previous emails in Office 365 and recover deleted data thanks to the tool’s retention of the original Office 365 mailbox data.

This program is ideal for Office 365 customers who want to guarantee that their information is safe and secure because it fully supports all Office 365 subscriptions and Exchange Server versions.

Microsoft Office vs

What To Choose Microsoft 365 vs. Office 2021

Microsoft 365 and Office 2021 are similar products designed to help you work better in your business.

Microsoft 365 is a service that requires a subscription that gives users access to the most recent versions of Windows 10, Outlook, OneDrive, and Microsoft Office applications. It also has security measures, including updates for anti-virus and anti-malware software.

Users have access to the latest versions of Word, Excel, PowerPoint, and Outlook with Office 2021, another subscription-based product (included in the Home & Business version). In addition, anti-virus and anti-malware software updates are among the security precautions it has.

That isn’t much competition right now, but the difference between the two in terms of functionality or updates—both are created with the same goal in mind: increasing the effectiveness and efficiency of your organization.

You won’t receive any future updates or new features for the Classic 2021 edition. Still, if you choose Microsoft 365 over Office 2021, you’ll be capable of upgrading your installed applications whenever Microsoft provides an upgrade or new feature.

EPC Group Can Help You With Your Microsoft Office 365 Consulting Services

Microsoft 365 is ideal if you want easy access to your files and email, tons of online storage, and all your favorite Office programs on one computer. Microsoft 365 has three subscription editions: Home, Personal, and University. At $99.99 per year, Office 2021 is a more affordable alternative to purchasing Microsoft 365, but with no online storage or cloud-connected features.

Our Office 365 consulting practice helps organizations plan and implement their technology transitions for Office 365, SharePoint, and other Microsoft cloud services enabled by Microsoft Azure. EPC Group’s Office 365 consulting governance strategies also cover custom development, code promotion, and application lifecycle management (ALM). 

We utilize compliance, security, roadmap management, process optimization, and release management as core components of our Office 365 consulting services to maximize customers’ value relative to their specific business needs. In addition, EPC Group provides a strategic cloud vision and enterprise-class capability through outstanding IT talent by understanding the customer’s transformation objectives, thereby partnering with them to develop a customized solution.

About the Author

Sas Chatterjee

Sas Chatterjee is a Senior Architect with EPC Group. His focus lies in making sure that the execution of each engagement is delivered in a forward compatible, best practices manner. Sas is an extremely devoted professional and takes each project he is assigned very seriously. During the project execution phase, Sas invests the time needed with his clients to gain a full understanding of their requirements and develops a roadmap for achieving their desired end goal.

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