Microsoft Teams Channel Features You Should Be Using Right Now

Posted by Kevin Booth on Sep, 30, 2022 03:09

A team’s communications, material, and tools are organized around certain subjects using Microsoft Teams channels. Beyond chats, audio/video calls, and meetings, Microsoft team overview is a fantastic tool for team communication. A chat session between users can lead to an audio or video call. Users only need to participate in a one-on-one or group call to discuss anything in more detail. 

You may design a workplace using Microsoft Teams that work for your team. Then, depending on their tasks or demands, users can build several channels for the team. For example, for rapid access to commonly used documents and cloud applications like PowerPoint and Planner, they may add new tabs to a channel.

Creating Teams Channels and Managing External Participants

Anyone a team owner works with can extend an invitation to the team. The ability to add individuals to the group based on their name is made simple for team owners by Teams. Additionally, individuals from outside your organization may be added to your teams as guests or external participants in shared Microsoft Teams channels, depending on the settings for your business.

Team owners may invite anybody they collaborate with to join their team once Teams is enabled throughout your business. The ability to add individuals to the group based on their name is made simple for team owners by Teams. Additionally, individuals from outside your organization may be added to your team overview as guests or external participants in shared Microsoft Teams channels, depending on the settings for your business. For further details, see Guest Access in Microsoft Teams.

Team owners and members may be able to moderate a channel if moderation is configured. The ability of team members to react to earlier channel messages is controlled by the moderators, who can also start new postings in the channel. You can assign moderators to a channel by team overview owners. (Team owners automatically have moderator privileges.) A channel’s moderators can add or remove other channel moderators. See Manage channel moderation in Microsoft Teams for further details.

overview of teams and channels image

How To Use Microsoft Teams Channels To Organize Your Team

A team’s communications may be organized by specific subjects, projects, and disciplines using Microsoft Teams channels. As stated earlier, you can think of a team overview as a project and a channel as a single task under that project. Each team begins with a General channel, which is the default. As the team owner, you cannot delete the General channel. You can create other channels for whatever topics you want. You can modify or delete newly added channels in the team or keep channels safe in an archive.

A team can have more than one channel. However, if you add more than one channel to your team, they will appear as separate tabs in your tabs bar at the top of any page within Teams. Each team also has an Activity feed that shows updates from all teams and their channels at once. This makes it easy to see what’s happening across all your teams simultaneously so that you don’t miss out on anything important!

You can use Microsoft Teams Channels to organize your team overview. When you create a channel, you can add conversations to it and keep the channel archived. When you delete a channel, you lose all the conversation data in that channel. If a topic is around for a while, you can create a separate channel for it and add conversations on that topic; when you’re finished, you can keep the channel archived.

Conversations shared in channels are visible to all your team members. Anyone who is a team member can create channels under the same team overview. Remember, all teams have the default General channel, which you cannot delete.


How to Use Microsoft Teams Private Channels To Make More Collaboration Productive

Microsoft Teams has a feature called private channels. Private channels are spaces only the team members who have been added to them can access. Likewise, only those who own or are members of the channel can access it. 

As long as they are already team members, anyone—including visitors—can be added as a member of a private channel. However, if you want individuals who need to know to collaborate, you might want to utilize a private channel.

If you don’t want to manage another team, you may make it easier for a group working on a project to communicate with one another. For instance, the following circumstances call for the use of a private channel:

  • A group of people in your team want a focused space to collaborate without having to create a separate team.
  • A portion of your team requests a private channel to discuss sensitive topics like finances, resources, and strategic posture.
microsoft teams shared channel

How To Collaborate With People In Shared Channels In Microsoft Teams

You can invite users who are not team overview members to collaborate in shared channels in Microsoft Teams. However, the shared channel can only be accessed by those who are its owners or members.

While you cannot join users (users with Azure Active Directory visitor accounts in your company) to a shared channel, you may use Azure AD B2B direct connect to invite users outside your organization to join. For example, you might utilize a shared channel if you wish to work alongside a group of individuals on a separate team overview. 

For instance, a shared channel might be used by staff members from engineering, sales, and assistants whom all work on various facets of a single project or product. Only those who have been added to shared channels may view and interact with those channels. The shared channel won’t be visible to other team members connecting to it.

For someone outside your organization to join a shared channel, they must first sign into their account with Azure AD B2B direct connect and agree to allow access from another person’s device.

SharePoint Online And Onedrive for Microsoft Teams Channel

Teams can use channels to keep communications grouped by specific subjects, projects, disciplines, and files. Any discussion or file type can have its channel created for it.

For example, you might create a channel called “Product Management: Ideas and Concepts” that houses all your team’s ideas and concepts to discuss. By default, SharePoint Online and OneDrive for Business will create channels based on the labels you use in your site collection, but you can also create new channels based on an actual topic or keyword.

After creating a channel, users who are part of the team can share files from their accounts (for example, from a Onedrive for Business folder) in that channel. Note that when users share documents in SharePoint Online or OneDrive for Business through their profiles (personal sites). 

They do not need to be members of an Office 365 group—they can upload files directly into their site or desktop app. When a user shares a document in a channel on the Files tab, it is stored in SharePoint Online or OneDrive for Business and becomes available to all team members with access rights.

EPC Group for Microsoft Teams Consulting Services

Microsoft Teams channels are a great way to keep your team on task. They are designed to be shareable with people outside your Microsoft Teams environment, making project collaboration more accessible to others outside the Microsoft ecosystem. So, if you’re a Microsoft Teams user, there’s no better time than now to start creating uses for these new channels.

Microsoft Teams is enhancing the way teams work and collaborate. This chat-based workspace is a hub for teamwork and has completely revolutionized how teams work and collaborate in this digital transformation era. The group’s time-tested and proven consulting and management strategies will help you optimize these collaborative features. Microsoft Teams is a workplace with chat functionality that allows teamwork, collaboration, and community to thrive and reach new heights. EPC Group’s proven consulting and management strategies can help your organization to do just that.

About the Author

Kevin Booth

Kevin’s role at EPC Group is Director of Operations where his experience ensures EPC technical team have all the required information, tools, and knowledge to exceed client expectations. Another aspect of Kevin’s daily task’s is to course correct an entire division keeping up with best practices alongside the latest technological threats.

Let's Get to Work Together!

Talk to our Microsoft Gold Certified Consultants

Contact EPC Group

Call for help:

(888) 381-9725

Email Us:

[email protected]

Head Office:

4900 Woodway Drive - Suite 830 Houston, Texas 77056