Microsoft SharePoint Project Management Consulting Services

Microsoft SharePoint Project Management Consulting Services Leverage Microsoft SharePoint for Project Management to Efficiently Initiate, Plan, Track, and Report on Every Project in Your Organization.

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EPC Group's SharePoint Project Management Services

Microsoft SharePoint is the preferred and practical platform for project management teams. By leveraging SharePoint, project managers can easily apply a standard approach to project management, allowing teams to collaborate easily with improved visibility of the overall effort.

Quite often, project managers are tempted to manage projects on single tools such as Word or Excel and as a result, lose out on the collaborative features within SharePoint.

Along with integrating Microsoft SharePoint with your organization’s processes, EPC Group’s SharePoint experts can also help in customizing the solution based on your needs. Moreover, we can guide you in implementing SharePoint for Project Management.

Key Features of Microsoft SharePoint

SharePoint has a number of features that facilitate collaboration in a secure environment including:

Document management and sharing
Intranet portals
A newsfeed
Wikis and forums
Knowledge management

SharePoint for Project Management

As projects require input from many team members, SharePoint is the obvious tool to manage your projects. It directly addresses common project management challenges such as no process, lack of visibility, multiple versions of the same document, manual reports, poor communication, and so on.

SharePoint offers project managers a single repository to keep all project files, information, and tasks in one project site. This site can then be structured and further configured to match your project management methodology.

Creating a SharePoint project site involves a few steps including:

Deciding the site architecture, i.e., where the site will site in your SharePoint environment
Figuring out what lists and web parts you need to add to the site
Creating the site.
Adding and configuring the web parts

SharePoint Project Management Overview

From project initiation to the closing of the project, SharePoint facilitates all the stages of collaborative project management.

Project Initiation

At this stage, you’ll create a project site on SharePoint. The site can be shared with sponsors, making it easier to get approval, sponsorship, or resourcing. The project site features native SharePoint functionality, so the parties involved can work together to define the objective or the approach of the project. You can use the site to create a project charter and set the object, scope of work, and timeline of the project.

Project Planning

Now team members can use SharePoint to create a document repository on the project site and create task lists. As the project progress, you can update the tasks and timelines. You can also use SharePoint to desk check the project plan by sharing it with team members and sponsors. You can also notify team members about their responsibilities and enable the acknowledgment feature to make sure they are aware of their assigned roles.

Working & Collaboration

The project manager can display the task list on the homepage of the project site, increasing the visibility of tasks at hand. Team members can easily find their work and mark it complete after finishing the task. You can also generate reports and monitor the progress of the project.

Tracking & Re-Planning

SharePoint enables continuous monitoring of the project, making it easier for project managers to re-plan the project in case the project is not running according to the plan. You can pin the KPIs on the homepage of the project site, making it easier for everyone to check and understand the status of the project.

Project Closing

SharePoint simplifies the closing of a project; project managers can create a punch list, determine the course of action for future projects by creating a postmortem report. Project managers can mark the tasks completed on the project sites and update the relevant documents. You can also run a project retrospective and add a lesson learned document to the site.

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Why Choose Microsoft SharePoint for Project Management?

Built-In Task Dashboard

Once you integrate SharePoint into your Microsoft applications, you will realize that it has a built-in task dashboard. It has a standard user interface where the dashboard shows critical and selected tasks, along with individual task statuses. You get a wide range of approaches to review how your tasks are progressing, so you can quickly pick out areas that require attention. Besides, it is already set up and ready. Hence, your project teams can start working on tasks in no time.

Collect Content Across Project Sites

The SharePoint project management feature improves workflow throughout all teams and levels by combining and organizing content from different project sites into a single accessible and efficient framework. Rather than team members who visit an individual project site, they can search for everything needed for daily work tasks. They can also go through the progress of teams and collaborators assigned to the same tasks and monitor whether the overall project is working as expected.

Pre-Made Templates

Organizations can use SharePoint to configure pre-made templates for their projects. You can easily include them on a project site. Due to enhanced standardization, project teams have plenty of flexibility to work with and can manage the foundation for future migration or development of project management solutions. It is quite easy to set up project templates, allowing key business analysis for the identification of groups and classification of project work.

Security and Control

SharePoint provides several security options, such as permissions and encryption, to help you control who can access and edit project data. If your business is already using SharePoint, you can add templates to your existing systems without extra IT overheads.

Visibility with Project Reports

Using a project site in SharePoint brings all reports, documents, and information into a single environment. This sole source of project truth can help you find answers to all questions pertaining to your projects. You can capture project information, such as:

Tasks by the status chart (the number of late tasks and current finish date)
Project status icons (reporting on cost, health, time, and completion percentage)
Key Project metrics

SharePoint Components

The key components that make SharePoint a powerful project management tool are:

SharePoint Lists

A structured collection of data that can include numbers, text and even images.

Web Parts

Segmental components that shape the basic building block of a SharePoint site page.

SharePoint Sites

A website-based collaboration system that empower business teams to work together.

SharePoint Site Collection

A collection of pages, lists, libraries, apps, configurations, features, content types, and sub-sites.

How EPC Group Can Help?

SharePoint Project Management requires not only experience in configuring and developing SharePoint, but also project management knowledge. This is where our SharePoint Project Management experts can be of great aid.

We will guide you with SharePoint implementation within your current project management framework, as well as offer expert guidance and assistance to ensure your organization completes every project effectively and efficiently from day one.