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What are the uses of the SharePoint safety management system?

Posted by Kevin Booth on Oct, 06, 2022 04:10

SharePoint can be an excellent tool for Safety Managers, but there are some considerations that you should pay attention to before implementing it. Due to its versatility, SharePoint has been adopted by various corporate tasks, including the SharePoint safety management system.

SharePoint is a wide-ranging piece of Microsoft software, and with more than 190 million users, it is the most widely used collaboration and document management system worldwide. The central functional areas of SharePoint assist with safety management processes, including electronic forms, email notifications, sites, libraries, and simple workflows.

Security features also provide strict control over document access, essential for handling sensitive data connected to safety accidents. So instead, a solid basis for an integrated safety management system is provided by SharePoint. But there are several things that all curious Safety Managers should consider.

What Is Safety Management Software And How Can It Help Your Company’s Operation?

SharePoint’s safety management system helps your company create a safety and wellness culture. A safety management system is an integral part of any business. It tracks and promotes a company’s safety efforts. There are several varieties and forms of safety management software. Still, when used appropriately, they may support your company in developing and sustaining a culture of safety and wellness across the board.

Thanks to safety management software, you can identify, evaluate, and manage any potential risks that employees or the general public may encounter. Many businesses develop safety management systems to identify, evaluate, and manage potential risks to the public or workers. 

SharePoint safety management systems come in all shapes and sizes—from small programs on laptops that are easy to use for one employee at a time to large enterprise-wide solutions that scale across multiple departments or locations. Whether used by one person or dozens of people at one time, a safety management system should be easy to use—no matter how big or small your organization is!

safety employee portal orig

5 Benefits of Using a SharePoint Safety Management System

User adoption and employee participation are two main benefits of utilizing SharePoint for Safety Management. For Safety Managers, familiarity with the platform is a huge factor in getting employees to report incidents. In addition, usability offers the management team time savings of a similar magnitude.

The benefits of using a SharePoint-based safety management system include the following:

  • When you have a SharePoint Safety Management System, you will be able to remove navigational steps for users. 
  • This can make system management faster and result in a more adaptable system that You can utilize with other Microsoft technologies.
  • A SharePoint Safety Management System also reduces the training overhead for your organization. 
  • With this system, your employees don’t need to learn new skills or understand complicated processes to use it. Instead, they need to know how to use their device of choice and begin working within the system.
  • Finally, a SharePoint Safety Management System enables using other Microsoft tools (such as Microsoft Teams). Employees won’t be tied to one particular tool when they can use multiple tools simultaneously.

How to choose the ideal safety management systems for your business

SharePoint safety management systems can be an excellent tool for your business. They help you track information about your employees’ medical backgrounds and any risks posed by your facilities or work. This way, you can find and diagnose safety risks before they become accidents. This is critical information that will help you make informed decisions that will help your company.

Everyone in your company should be utilizing your safety management system, as a result, allowing for speedy diagnosis and resolution of any workplace accidents that do occur.

Finding issues before they become significant problems can reduce the number of accidents on the job, which means less time spent dealing with them after the fact. And if all your employees are using the software, it helps create an atmosphere of safety; everybody knows what they need to do to keep themselves safe while they’re working!

Why You Should Use A Cloud-based SharePoint Safety Management System

A cloud-based SharePoint safety management system architecture eliminates these resource management and allocation needs. As a result, both time and cash you save by forgoing the physical maintenance of an on-site server and everything that goes along with it will frequently exceed the cost of a monthly cloud-based membership price. 

This choice to go cloud-based is even more attractive when you can re-invest your cost savings into other areas of your organization’s IT infrastructure (e.g., security). However, you must assign and manage several resources to keep your program operating while maintaining a SharePoint installation on a local server.

The first resource is time. You have to spend time doing things like installing and updating the software, setting up user permissions, configuring the latest versions of SharePoint Server and Office 365, testing new features and functionality, fixing bugs in the codebase, responding to support requests from users, dealing with security issues that come up in production environments.

A physical server has to be present for a local installation. Your IT department’s installation, upkeep, and maintenance of the server require significant time, effort, and physical resources.

ehs platform workflow x

How cloud-based EHS management solutions are better and more reliable than Local systems

One of the primary advantages of adopting a cloud-based SharePoint safety management system is that it allows for increased flexibility and scalability, which you can’t achieve without a locally-maintained SharePoint safety management system.

For instance, you must physically replace the hardware with a locally managed SharePoint server if you want more data storage space. Similarly, you must manually apply any software updates or upgrades. This requirement for hands-on growth and upgrade management is far from the most effective approach as a cloud-based software solution.

When your EHS management is handled and managed by a service provider, it is their obligation, not yours, to keep the infrastructure patched and updated. Growing your service demands by boosting data storage space typically requires paying a higher subscription charge in a cloud-based environment.

Why SharePoint-Based Safety Management Software Is The Future Of Your EHS management

The SharePoint safety management system, adds vendor-owned functionality to the foundational components of SharePoint, including the sites and libraries. This enables you to create a complete set of safety management solutions for your company.

Comprehensive forms, sophisticated processes, business intelligence tools, and an administrative section could be examples of vendor-owned functionality. Microsoft has already spent billions developing the fundamentals that any independent safety software provider would have to imitate, so the objective is to avoid spinning the wheel.

Instead, safety management software built on SharePoint adds the remainder of the automobile. Therefore, the application should be simple to operate despite of whether it is a part of SharePoint or a vendor product.

modern ehs mgt

4 Benefits of Connecting Microsoft SharePoint To an EHS Program

  • Microsoft SharePoint integration into EHS management may aid factories in increasing productivity, streamlining operations, and minimizing time spent on manual labor.
  • SharePoint is a cost-effective software solution offering an array of data collection, process automation, and reporting opportunities that can alleviate the administrative burden of manually transcribing and entering stacks of EHS management inspection.
  • Manufacturers of all sizes widely use Microsoft SharePoint. How manufacturers can use this existing resource to automate data processing and reporting requirements, meet diverse EHS program needs, and otherwise benefit EHS management.
  • Case studies outline the success of SharePoint implementation for EHS management compliance requirements, including accident/incident reporting, compliance calendars, inspections, corrective actions, and compliance documentation.

Looking for SharePoint Support Services? EPC Group Can Help.

SharePoint is an excellent option for integrated Safety Management in many organizations. It is a mature collaboration and document management solution providing key capabilities like email notifications, sites, libraries, and basic workflows. However, the SharePoint safety management system has some limitations and issues. In particular, you can improve follow-up workflows and cross-department collaboration by enhancing the platform’s electronic forms and workflow capabilities.

As a valued SharePoint partner, we can help your organization with these and other services under the umbrella of SharePoint support. From complex issues to simple training questions, we can provide you with more in-depth assistance than you may be able to get internally. With us as a valued SharePoint partner, you won’t find yourself alone when facing more complex issues that require an extension of internal resources. Contact us today to learn more about how we can work together.

Let's Get to Work Together!

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