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How to Use and Implement Microsoft Teams for Training?

It cannot be denied that Microsoft Teams is among the powerful tools for collaboration and communication that business owners used today. The app makes the processes in the corporate world easier. Meanwhile, do you know that it can also be used for training and learning? If you’re not familiar with it, this article will explain to you how to use Microsoft Teams for training.

The following are ways to use Microsoft Teams for effective training. 

Automation of important information 

You need to automate important information to enhance the training experience with the Microsoft Teams of your students. You can use a drip-email campaign for the automation of important training day information. 

Some of the important information you can automate includes the following:

  • Conference software, important software, and training content that can be downloaded by students
  • Calendar invite that directly goes to your email and makes seamless scheduling for the attendees
  • Links to blog posts as well as contents that guide in the use of your online conference and online meeting

Improve email for online training 

Email is essential as you operate your virtual training sessions. You can leverage email tools to make more effective communication with your trainees. 

Other Tips in using Microsoft Teams for Training 

Setting up Microsoft Teams 

You can begin new Teams and invite the members. Edit with a pencil icon and add their full name as you enter emails. You can make the best of your Team tabs for Files, Wiki, and other plugins. With this, your students can have access to all the directions and training material that they need. 

Support roles in Teams 

To make the best of your Microsoft Teams training, make sure to support roles in Teams. The following are some examples of roles that you can select in Teams.

  • Trainer

This role is responsible for providing training content through webcam feed and sharing screen. They also answer questions in Q & A sessions.

  • Training host and coordinator

The role offers communication leading to the training. This individual is also in charge of checking if the online training stays on schedule. 

  • Training support 

This person monitors the indications and chats if the student is stuck to offer one-on-one support. 

Wrapping up your online training course 

You must offer a quick break on ways to seek help and get feedback before your last training module. Make sure that your trainees absorb the things that they need to learn. 

Web meetings 

You can also have web meetings as part of your Microsoft Teams training. With this, there will be enhanced discussions and collaboration with your students. It is beneficial to allow group discussions, explanations, and questions to make the best results for the training process. 

Proper implementation of Microsoft Teams 

In today’s digital and modern era, it cannot be denied that Microsoft Teams is one of the most popular tools used by businesses. Do you plan to use it in our organization? If yes, you must know how to implement Microsoft Teams for the best results. 

Prepare your company for Microsoft Teams deployment 

Before you implement Microsoft Teams, make sure that your company is ready for legal and technical matters. The Microsoft Teams come with different traffic forms, including Conferencing traffic, Peer to Peer communications, and traffic between Teams client and Office 365 environment

The traffic amount you need is based on your environment. So, you must check if you plan for bandwidth requirements. It can also depend on the Microsoft tools you use. You can have the best experience with the platform if you already deploy SharePoint and Exchange Online

You need to verify the following:

  • Authentication and identity models 
  • Technical and bandwidth capacity
  • Office 365 domain
  • Office 365 licensing agreement compatibility with Microsoft Teams

Organization of Teams and Channels 

Your company must have an idea on how to configure and implement Microsoft Teams for its optimum effectiveness. You need to make a decision on how to set different channels and teams. You can think about the purpose of each team and how it can be used before you assign groups. 

Start organizing your teams by considering the factors below:

  • Make permission and roles in advance 
  • Identify your goals 
  • Begin with a smaller number of team members and scale upwards
  • Think which groups of people will be added to every team
  • Designate different owners for every team

Understand about Compliance and Security tools 

Take note that Microsoft Teams come with compliance and security tools and protocols. It provides different ways to configure them according to the needs of your organization. To prepare for Microsoft Teams deployment, you need to be familiar with these tools along with Governance practice for MS Teams:

  • eDiscovery 

This tool is essential for legal reporting and forensic audits. You can select between Advanced eDiscovery and In-place eDiscovery. 

  • Auditing and Reporting

It can configure the level of security alerts and audit reporting logs. 

  • Legal Hold

It allows you to place a hold on a group or team mailbox activity during eDiscovery. 

  • Date Retention Policies

With this tool, you can setup and configure date retention policies for communication and channel messages. 

Use a change management strategy 

Change can be challenging for an organization. With this, you must adopt a change management strategy to make the best implementation of Microsoft Teams. Your strategy must be easy to access by your team with enough support and training. 

By following these steps, you can have a smooth implementation of Microsoft Teams in your organization. 

Advantages of Microsoft Teams training 

Microsoft Teams training can also help your organization to increase profits and development. With the help of Teams tools, you can enhance the collaboration of your team. Microsoft Teams can be your powerful tool in your corporate business. 

In addition to communication and collaboration tools, Microsoft Teams is also mobile-friendly, comes with great integration and accessibility. What are you waiting for? Implement Microsoft Teams in your organization today!


To sum it up, Microsoft Teams is beneficial for training. It has different features that can meet your business needs. With Microsoft Teams, the trainees can learn regularly. It is also easy to host training in the app. Additionally, Microsoft Teams come with great integration to other applications. 

Do you want to level up your training procedures? Then, Microsoft Teams can be your perfect tool!

Errin OConnor

Errin OConnor

With over 25 years of experience in Information Technology and Management Consulting, Errin O’Connor has led hundreds of large-scale enterprise implementations from Business Intelligence, Power BI, Office 365, SharePoint, Exchange, IT Security, Azure and Hybrid Cloud efforts for over 165 Fortune 500 companies.

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